Trends in the Development of Electronic Document Management: Prospects, Problems, Opportunities

Aim. The presented study aims to determine the role and place of electronic document management in the corporate system of Russian enterprises, outlining the prospects for its development.
Tasks. The authors examine the legislative acts of the Russian Federation on the prospects for the implementation of electronic document management; assess the impact of the pandemic on the digitalization of document management; analyze the business costs of paper document management; identify the advantages of using electronic document management and promising technologies in document processing.
Methods. This study uses theoretical and empirical research methods. The dialectic method is used to determine the role, significance, and legal status of electronic document management. Through a logical approach, the essence of such concepts as 'electronic document' and 'electronic document management' is identified.
Results. The study presents directions for the development of electronic document management using blockchain technology, which will improve workflows by processing, sorting, exchanging data and documents protected from unauthorized access, and artificial intelligence, which can help organizations process documents faster by simplifying operational procedures. Obstacles that prevent companies from actively using electronic document management are identified. These include additional investment, time costs, and reorganization of management. The volume of innovative services is analyzed by the type of economic activity, and the costs of creating, storing, and processing paper documents are considered.
Conclusions. Recent trends in legislation indicate the government's firm commitment to the speedy introduction of electronic document management in Russia. Its use frees up a lot of resources, including time, labor, and finances. The 2020 pandemic has emphasized the importance of digitalizing business processes to ensure their continuity in unforeseen situations. Integrated into the automation of work processes, blockchain technology will ensure the protection of information from unauthorized tampering. Artificial intelligence will open up new opportunities for processing electronic documents.

1. The concept of development of electronic document management in economic activity. Official website of the Federal Tax Service. 2020. URL: https://www.nalog.gov.ru/rn77/related_activities/el_doc/knowledge_base/ (accessed on 10.10.2021). (In Russ.).

2. Okriashvili T.G., Yakupov A.G., Pavlyuk A.V., Kirillova E.A. Legal status, role and features of electronic document management. Utopía y Praxis Latinoamericana. 2020;25(12 Extra): 178-186. DOI: 10.5281/zenodo.4280116

3. Assessment of the macroeconomic effect of the development of electronic document management in Russia: Report of the RANEPA. Official website of the Federal Tax Service. URL: https://www.nalog.gov.ru/rn77/related_activities/el_doc/knowledge_base/ (accessed on 10.10.2021). (In Russ.).

4. Artificial intelligence: Empowering a smarter, faster, more agile enterprise. KPMG. URL: https://advisory.kpmg.us/services/artificial-intelligence.html (accessed on 10.10.2021).

5. Science and innovation. Federal Tax Service. URL: https://rosstat.gov.ru/folder/14477 (accessed on 10.10.2021). (In Russ.).

6. Bernard R.N., Rao A. It’s time to get excited about boring AI. PWC. June 24, 2021. URL: https://www.pwc.com/gx/en/issues/data-and-analytics/artificial-intelligence/publications/ai-automation-data-extraction.html (accessed on 10.10.2021).

7. AI innovation: Advancing AI innovation and human-machine collaboration. Deloitte. URL: https://www2.deloitte.com/us/en/pages/deloitte-analytics/solutions/analytics-ai.html (accessed on 10.10.2021).